For medical spas & aesthetic practices

Fill the calendar. Build the return visit.

SEO, AEO, speed-to-lead, and AI reception—connected to the appointment platform your team already uses.

Map your booking flow See how we connect to your platform
Med spa manager welcoming a client and reviewing an appointment on a tablet

The operating reality

The appointment is not the finish line. The system has to create demand, win the inquiry, protect the slot, and earn the next visit.

What we build

Four systems. One booking flow.

Start with the one costing you the most—visibility, response time, or repeat visits—and add the next only when the first is working.

01

Conversion

Speed to lead

Respond while the prospective client is still choosing. Calls, forms, ad leads, and missed calls enter one accountable response flow.

  1. Inquiry arrivesSource, service, and contact captured
  2. Immediate call or textAnswer approved questions, qualify the request
  3. Book or hand offOffer the consultation or route a clear task to staff
02

Visibility

SEO & AEO

Get found for the treatments and locations people search—and cited when they ask AI tools instead.

  • Treatment, concern, and location pages
  • Technical SEO and Google Business Profile
  • Provider-reviewed answers AI tools can cite
  • Paid campaigns with booking attribution
03

Automation

Connected to your software

Automations run inside the booking rules your practice already has—no second source of truth.

  • Works with your appointment platform
  • Service, provider, room, and deposit rules respected
  • Cancellation recovery and waitlist activation
  • Lead-to-booking reporting by source
04

24/7 response

AI receptionist

Capture every lead—voice, text, chat, and missed calls—without asking automation to make clinical judgments.

  • Approved service, pricing-range, and prep answers
  • Books, reschedules, and confirms consultations
  • Reminders, waitlist recovery, and rebooking follow-up
  • Human transfer with a full interaction summary

Appointment systems & med spa platforms

Keep the platform your team knows. Connect growth around it.

We design around the booking, practice-management, or EMR system already in use instead of forcing the front desk into a second source of truth.

MeevoBoulevardMindbodyZenotiVagaroAesthetic RecordOther systems
  • Supported connection firstWe evaluate your platform's booking links, native integrations, APIs, webhooks, and approved data access before choosing the workflow.
  • Growth layer, not a rip-and-replaceMarketing, AI reception, recovery queues, rebooking, and reporting connect around the schedule you already run.

Platform names identify systems a prospect may already use; they do not imply a universal plug-and-play integration, partnership, affiliation, or endorsement. Available fields and actions depend on the client’s plan, permissions, configuration, region, security requirements, and vendor approval.

01Ads & landing pagesSource + service intent
02Calls & textQuestions + booking
System of recordYour platformBooking · clients · availability
03Forms & remindersPrepare + confirm
04Growth & retentionMeasure + rebook

Common questions

Before we connect anything

Which appointment platforms can Altuva work with?

We start with the system you already use and evaluate its supported booking links, native integrations, APIs, webhooks, exports, and approved data access. Common ecosystems include Meevo, Boulevard, Mindbody, Zenoti, Vagaro, and Aesthetic Record. Exact capabilities depend on your plan, permissions, configuration, and vendor approval.

Can AI book and change appointments?

It can handle approved administrative conversations and scheduling actions when the required system access is available. The workflow follows your rules for services, providers, locations, duration, deposits, eligibility, and escalation.

How are clinical questions handled?

Clinical suitability, treatment advice, adverse events, and other questions requiring professional judgment go to qualified staff. Automation stays inside approved administrative information and documented escalation rules.

Do we have to replace our current tools?

No. We start with what your team already uses and connect only what improves the client journey or measurement. A project can begin with one workflow, such as after-hours response, no-show recovery, or rebooking follow-up.

Bring us one real week

Show us how a med spa inquiry reaches your calendar.

We’ll map the response gaps, scheduling friction, and missed return opportunities—then identify the first system worth building.

Map the client journey